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  • Writer's pictureBusybee Teachers

How to Write a Comprehensive Substitute Teacher Report: A Step-by-Step Guide

One of the critical tasks of a substitute teacher is to provide a detailed substitute teacher report to the primary teacher, which ensures continuity in the student's learning experience. Here's a step-by-step guide on how to write a good substitute teacher report:

Step 1: Introduction Begin by introducing yourself and providing basic information such as the date, grade level, and subject you taught. It's essential to make it clear that you are a substitute teacher and not the primary teacher. Here's an example:

"Hello, my name is Mrs. Lee, and I was the substitute teacher for Mrs. Johnson's third-grade class on March 18th. Today, I taught Math and English Language Arts."

Step 2: Attendance and Behavioral Observations The next step is to provide information about attendance and any significant behavioral observations. Note which students were absent, tardy, or left early. Additionally, if any students displayed problematic behaviors or demonstrated outstanding behavior, make sure to note that as well. Here's an example:

"All 25 students were present and on time today. I noticed that three students were struggling with staying on task during independent work time. However, overall, the class demonstrated excellent behavior and was a pleasure to teach."

Step 3: Lesson Plan and Activities Provide a brief summary of the lesson plan for the day and any activities or exercises that students completed. Be sure to include any changes or modifications that you made to the original plan. Here's an example:

"The lesson plan for today focused on fractions and grammar. Students began the day by reviewing fractions and continued with a grammar worksheet. Due to time constraints, I shortened the grammar worksheet and added a group activity where students worked collaboratively to create their fraction posters."

Step 4: Student Progress and Performance It's essential to provide information about individual student progress and performance to the primary teacher. Provide specific examples of students who struggled or excelled during the lesson. Here's an example:

"During the math portion of the lesson, I noticed that several students were struggling with equivalent fractions. I provided additional practice problems and worked with them one-on-one to ensure they understood the concept. Additionally, I was impressed with two students who went above and beyond in their fraction poster project and created a visually appealing and informative poster."

Step 5: Conclusion and Recommendations In conclusion, summarize the day's activities and offer recommendations or suggestions for the primary teacher. Be sure to express gratitude for the opportunity to teach the class. Here's an example:

"It was a pleasure to teach Mrs. Johnson's third-grade class today. The students were engaged and demonstrated a willingness to learn. If possible, I recommend additional practice problems for equivalent fractions and encourage continued group activities to promote collaboration."

Writing a good substitute teacher report is crucial for maintaining continuity in the student's learning experience. Be sure to include attendance and behavioral observations, a summary of the lesson plan and activities, individual student progress and performance, and recommendations or suggestions for the primary teacher. By following these steps, you can provide a comprehensive and helpful report to the primary teacher.


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