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Preparing Substitute Teachers for Last-Minute Absences: A Quick Guide for Schools


Busybee Teachers, Substitute Teachers, Teachers, Teaching, Outsourced Teachers, Subs, Substitute, Tutoring, Tutor, Education, Teach, Classroom Management, Substitute Teaching, Guest Teacher, Guest Teaching


When a teacher is unexpectedly absent, it can be a stressful time for both the school and the substitute teacher. To help ensure that the substitute teacher is well-prepared and equipped to carry out their duties, schools should provide them with a comprehensive list of items. The following is a list of items that a school should provide a substitute teacher during a last-minute absence:

  1. Class roster: A class roster is a list of students in the class, including their names and contact information. This is important for attendance and emergency situations.

  2. Seating chart: a seating chart is also an important item that schools should provide to substitute teachers during a last-minute absence. The seating chart can help the substitute teacher get to know the students, manage the classroom effectively, and respond to any behavioral issues. The seating chart should include the names of the students, their seat numbers, and any special instructions. For example, it can indicate if a student requires a certain seating arrangement due to a physical or behavioral need.Lesson plans: Substitute teachers should be provided with lesson plans for the day or days they will be covering. This will help them understand what the students are expected to learn and how they will achieve this.

  3. Classroom management plan: Schools should provide substitute teachers with a clear understanding of how they should manage the class and respond to any behavioral issues. This can include information on how to handle disruptions, rewards, and consequences.

  4. Access to technology: Substitute teachers should be provided with access to technology such as projectors, smartboards, and computers. This will help them deliver lessons effectively and engage students.

  5. Instructional materials: Substitute teachers should be provided with access to instructional materials such as textbooks, workbooks, and other resources. This will help them carry out lessons effectively and engage students.

  6. School policies and procedures: Substitute teachers should be familiar with school policies and procedures, including those related to attendance, grading, and behavior. Schools should provide them with clear guidance on how to carry out these procedures.

  7. Emergency procedures: Schools should provide substitute teachers with clear guidance on what to do in an emergency situation, such as a fire drill or lockdown. They should be familiar with the school's emergency procedures and know what steps to take in the event of an emergency.

Schools play a critical role in supporting substitute teachers during last-minute absences. By providing them with a comprehensive list of items, schools can help ensure that substitute teachers are well-prepared and equipped to carry out their important role in the education system.

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